Team Assistant

About the job
We’re looking for a proactive, driven recruit as Team Assistant to join us on our growth adventure in Stockholm. You’ll be part of a young, dynamic team, working alongside colleagues from all over the world and report to the Regional Director in Stockholm.

There’s an exceptional opportunity to build and shape your own position. The candidate we’re looking for will be a supportive and solid multi-tasker, with superb interpersonal skills and an irresistible drive to get things done. You’ll be the glue that holds our Asset Management team together, lending administrative support where it’s needed, handling the day to day, and doing what it takes to keep our show on the road. You’ll support managers with administrative tasks so they can focus on their core responsibilities.

As our Team Assistant, you’ll make sure contracts and agreements are prepared and our archive is accurately maintained. You’ll keep property portals and 3rd party listings sites updated with vacant premises as well as registering and following up on leads in the CRM system. As well as supporting with practical office related points. Did we mention we’re looking for an organised multi-tasker?

Working at Mileway
We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 450-plus team across more than twenty-six offices in eleven countries.

Mileway set out to be a different kind of real estate company from the beginning, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.

While we have already achieved a lot – our international, “can do” team, is only just getting started – we want to reshape our industry for the better. Our mission is to be the most customer and environment focused last mile real estate company in Europe, creating space for businesses to grow sustainably. To get there, we live our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. This is why we have our own in-house learning & development program where personal, professional and business development go hand in hand – supporting you in your own bespoke career development. While your base will be the Stockholm office, we will give you flexibility to work some of the week from home. We’ll also equip you with a state-of-the-art technology package that helps you keep in touch, wherever you are.

What you’ll do

• Support the Asset Managers with online Property Marketing and listings. You’ll proactively assist in business planning and organizing, planning, and communicating with tenants when required.
• Support the team of Asset Managers with marketing activities and material. All to improve our leasing velocity and collaboration in the team.
• Coordinate local market implementations of centrally driven initiatives such CMS and CRM systems
• Administrate leads and leasing processes in Salesforce
• Collaborate closely with the Office Manager to execute delegated office-related tasks locally, ensuring a highly satisfying work environment at our Stockholm office.
• Implement and maintain a good structure in digital document management system regarding Asset Management
• Act as the natural step between the Marketing team and the Asset management team for property marketing related tasks, to support both functions.

What you’ll bring

• Your experience in administration, marketing, or similar roles
• Your amazing, proactive attitude. You’re comfortable in an international setting and can interact with stakeholders at all levell.
• A high degree of organizational awareness. You know what it takes to get things done. Nothing stays on your to-do list for long
• Your command of MS Office Outlook, Excel, Word and PowerPoint)
• Language skills. This role requires you to be fluent in Swedish and have an excellent command of English, both spoken and written
• Being able to think three steps ahead. You can link different activities and understand how they influence and are dependent on one another
• Excellent communication skills, both verbal and written
• Your positive, proactive, can-do attitude and problem-solving skills. You create order in a hectic and dynamic environment. Keeping things running smoothly not only comes naturally to you, but you also know how to have fun doing it!